Alvear AI
EN
Privacy

Privacy policy

Last updated: 29 September 2026

This is a translation of the Italian original. In case of any difference, the Italian version prevails.

This notice explains how we process the personal data of people who visit alvear-ai.com, use the calculator, request a guide, subscribe to the newsletter or book a call. It is provided under Articles 13 and 14 of Regulation (EU) 2016/679 (GDPR).

1. Data controller

The data controller is Simone Biasotto, trading under the Alvear AI brand (VAT no. 04938650274). For any request about your data, write to info@alvear-ai.com.

2. What data we process and why

Browsing the site

When you visit the site, the servers that host it record technical data such as IP address, browser type, requested page, date and time. We use it to show you the pages, protect the site from abuse and attacks, and fix technical problems.

Legal basis: legitimate interest in keeping the site working and secure (Art. 6(1)(f) GDPR).

The site does not use analytics, advertising or profiling tools. Fonts are hosted on our own domain, so we do not contact external services to load them. For the data stored in your browser, see the cookie policy.

Calculator and email report

If you ask for the calculator report, we process:

  • your email address;
  • your company name, if you provide it;
  • the values you entered, i.e. people, hours and hourly cost;
  • your optional answers, i.e. your sector and the tasks where you lose the most time.

We use them to prepare and send you the personalised report, including a PDF, and to follow up once about this request. We do not pass them on to anyone. We send you the newsletter only if you tick the dedicated box (see below).

Legal basis: steps taken at your request prior to entering into a contract (Art. 6(1)(b) GDPR). Without your email we cannot send you the report.

Downloadable guides

If you request one of our guides, for example the one on Chamber of Commerce grants, we process your email address and company name. We use them to send you the guide and to follow up once about this request. We do not pass them on to anyone.

Legal basis: steps taken at your request prior to entering into a contract (Art. 6(1)(b) GDPR). Without your email we cannot send you the guide.

Newsletter

The calculator and guide forms include an optional box to subscribe to the newsletter. If you tick it, we use your email to send you updates on artificial intelligence, automation and grants for companies. If you do not tick it, you still receive the report or the guide.

You can unsubscribe at any time through the link at the bottom of every newsletter or by writing to us.

Legal basis: consent (Art. 6(1)(a) GDPR). You can withdraw it whenever you like, without affecting processing carried out before the withdrawal.

Booking a call

The free call is booked through Cal.com, whose calendar is embedded in the page. There you enter your name, email and any notes, which we use to organise and hold the call.

If you arrive from one of our personalised links, the name, email and company contained in the link are used only to prefill the booking and the calculator, and they stay in your browser until you close the tab.

Legal basis: steps taken at your request prior to entering into a contract (Art. 6(1)(b) GDPR).

Emails you send us

If you write to us, we use your address and the content of your message to reply.

Legal basis: pre-contractual steps or legitimate interest in replying (Art. 6(1)(b) and 6(1)(f) GDPR).

3. Who we entrust the data to

We use these providers, which process data on our behalf as processors (Art. 28 GDPR):

  • Cloudflare, Inc. (United States): site hosting, security and handling of the calculator and guide forms.
  • Resend (United States): sending the report, guide and newsletter emails.
  • Cal.com, Inc. (United States): call bookings.
  • OVH SAS (France): alvear-ai.com mailboxes.

The data may also be accessed by the founders of Alvear AI, who process it only for the purposes listed above.

4. Transfers outside the European Union

Some providers are based in the United States. In these cases the transfer takes place:

  • on the basis of the European Commission’s adequacy decision on the EU-US Data Privacy Framework, for certified providers;
  • otherwise, under the standard contractual clauses approved by the Commission (Arts. 45 and 46 GDPR).

5. How long we keep it

  • Technical browsing data: for the time set by Cloudflare’s systems, usually a few days.
  • Calculator, guide, call and email data: up to 24 months from the last contact.
  • Newsletter email address: until you unsubscribe or withdraw your consent.
  • If you become a client, the data becomes part of the contractual relationship and follows the periods required by law, for example 10 years for tax records.

6. Your rights

You can ask us at any time to:

  • access, correct or delete your data;
  • restrict its processing;
  • object to its processing;
  • receive it in a readable format (portability).

These rights are set out in Articles 15 to 22 GDPR. Write to info@alvear-ai.com: we reply within 30 days.

If you believe the processing breaches the GDPR, you can lodge a complaint with the Italian Data Protection Authority, the Garante per la protezione dei dati personali (garanteprivacy.it).

7. Automated decisions

We do not take decisions based solely on automated processing and we do not profile anyone. The calculator only does a sum with the values you enter.

8. Changes

If we change this notice, we publish the new version here with its update date.