Office work that runs by itself.
Automation and custom software that work inside your systems: orders, documents and reports take care of themselves, connected to the management software you already use. If the right program doesn’t exist, we build it.
30 minutes · no commitment · with a founder
Sound familiar?
Data copied by hand
Orders, emails and spreadsheets move from one program to another with copy and paste.
The same documents, every time
Delivery notes, summaries and reports built from scratch, just like last week.
Software that doesn’t talk
Management software, e-commerce and spreadsheets each hold one piece of the truth.
What we build
- Orders received by email or WhatsApp entered into your system automatically
- Documents, delivery notes and reports generated with no manual work
- Automatic checks on codes, quantities and prices
- Order portals for customers and sales agents
- CRMs and dashboards designed around the way you work
- Data kept in sync across management software, e-commerce and spreadsheets
Every day 50 customers send about 60 orders by phone, on WhatsApp and on paper. Three people spend 4 hours each copying them out before the truck leaves.
Orders arrive ready in one system, delivery rounds plan themselves and documents come out in one click. Now half an hour of one person is enough.
From a real case: order management and digital office →
Who already uses it
11.5 hours a day
From paper and phone calls to custom order software
Read the case study →4 hours a day
Companies to contact and quotes ready in 2 minutes
Read the case study →How it works
- Week 1
Alvear Mapping
Together we choose the processes to automate first: the ones with the highest return.
- Weeks 2–8
Build
One process at a time, connected to your software. You see the first results while we work.
- Delivery
Go live
We test everything with real data and show the team how it works.
- First month
Support included
We fix, fine-tune and answer questions, at no extra cost.
Works with what you already use
- ERP / management software
- Excel and Google Sheets
- Gmail and Outlook
- CRM
- E-commerce
- Shared folders
- PDFs and documents
Questions about aI Office
How long does it take?
3 to 8 weeks from the Alvear Mapping to delivery, depending on how many processes we automate and how many systems we connect. The first results come while we work.
How much does it cost?
It depends on how many processes we automate and how many systems we connect. We define it in the Alvear Mapping: you get a fixed-price quote before we start.
Do I have to change the software I use?
No. We connect to your management software, email, spreadsheets and the other tools you already use, and replace only what you do by hand today. If a program cannot be connected, we tell you in the Mapping.
Who owns the software?
The code remains Alvear AI’s. You buy a lifetime licence: the software is yours to use forever, across your whole company.
Is my data safe?
Yes. We only access the data we need and use tools with high security standards. Servers and licences are in your company’s name.
What happens after delivery?
The first month of support is included. After that we keep monitoring and looking after the system with a monthly support plan, with response times that fit your needs.
Find out how many hours you are losing.
In one week we analyse your processes and hand you the 3 automations with the highest return, with estimated hours and euros. If you go ahead with us within 60 days, we deduct it from the project.
We map your processes and you get a concrete plan to save time.
30 minutes · no commitment · with a founder
- 1Free call · 30 minutes
- 2Alvear Mapping · in one week, with the plan and the quote
- 3Project · with one month of support included